Policy and Procedures

Registration through the Web

Registration at Dar Al Uloom University is done through the Web on pre-announced dates. Those dates will be announced in the Academic Calendar.

Preparation for Registration

  • Course Offerings: Based upon the course offerings in previous semesters, lists of courses to be offered for the forthcoming semester are prepared and sent to all academic departments for revision. Any changes in the courses offered for the forthcoming semester should be reported back to the Office of the Registrar so that any necessary changes can be made to all related academic activities such as class scheduling, classroom allocation, adjustments to class timings etc.
  • Advisee/Advisor List through the Web: Before registration, the advisee/advisor list is announced through the Office of the Registrar.


Registration Procedure

  • For Students on GOOD STANDING Status: The minimum course load is 12 credit hours and the maximum course load is 20 credit hours. A student is permitted to register for more than 20 credit hours with the approval of his department, if he/she has maintained a minimum cumulative GPA of 3.00 out of 4.00 in all work undertaken during the preceding terms.
  • For Students below GOOD STANDING Status: The minimum course load is 12 credit hours and the maximum course load is 13 credit hours. Students may register up to 15 credit hours by submitting an appeal with the approval of their advisor and the endorsement of the departmental chair and college dean.
  • Last Term before Graduation: The minimum course load for a student in his last term before graduation is 1 credit hour and the maximum is 20 credit hours during a regular semester, and 9 in the summer semester, provided the student’s cumulative GPA of all work undertaken during the preceding terms is not less than 2.00 out of 4.00.

Pre-requisites and Co-requisites

The student is expected to know and follow all academic rules and regulations. It is entirely his responsibility to make sure that both pre-requisite and co-requisite requirements have been met for the courses added during the registration period.

He/she should refer to DAU’s website for course details including Pre-requisites/Co-requisites information.

Students on Co-op and Summer Training

It is mandatory for students on Co-op and Summer Training to register early. This can be done through the web at (

Registration Activation

Once you register for courses, registration must be activated by the Finance Department within 24 hours. The Finance Department expects students to submit proof of payment through ATM, by Visa or by direct deposit in the bank account specified in the registration slip.

Bank name: SAMBA
Bank account number: 0014130181
IBAN No: SA98 4000 0000 0000 1413 0181

Late Registration

Students who do not submit proof of payment within 24 hours will have their registration cancelled, which means that those students will have to register again before the registration can be activated.

Class Rosters through the Web

Faculty can access their Class Rosters at any time through the web at ( Faculty members will be provided with SIS access information. Contact (http:// ) if you don’t have this information already.

Low Enrolment Courses

Chairmen of the departments concerned are to provide justification for offering low-registration courses to the Office of the Registrar through their respective deans immediately after the last day for adding courses.

Cancellation and Addition of a Course or Section by a Department

  • Cancelling a Course: Where any course has to be cancelled, the department concerned should formally notify the Office of the Registrar about the decision. The department should also advise all students involved in the course to officially drop that course from their program via the web.
  • Cancelling a Section: Where any section has to be cancelled, the department concerned should formally notify the Office of the Registrar about this decision. The department should also advise all students registered in the section to drop that section via the web. It is the student’s responsibility to drop that section and add another section or alternatively, to drop the course.
  • Adding a Course: Where any new course has to be added, the decision to add that course should be formally notified to the Registrar’s Office.
  • Adding a Section: If a decision to add a section is taken by any academic department, that department should formally notify the Office of the Registrar about its decision.

All academic departments are urged to exercise extreme caution when adding or cancelling a section or course due to the direct impact of these matters on the academic future of students.

Repeating Courses

A student who obtains a failing grade in a required course must repeat that course. Additionally, a student who wishes to improve his academic standing may repeat a course for which he has previously obtained a D or a D+ grade. The last grade will reflect the student’s performance in such cases.

Should a student repeat a required course in which he/she had previously earned a D or D+ grade, and fail, then that student must repeat the course again in a subsequent semester.

When a course is repeated, only the latest grade is included in the GPA calculation in that student’s transcript.

Change of Sections

Students can change the sections of a course during the registration week via the web on designated dates.

Changes in Class Timings

If any academic department intends to change the class timings for any of its courses, it should make a formal request to the Office of the Registrar. It should be noted that the Office of the Registrar may not be able to implement this request because of its effect on other class schedules, the availability of classrooms at the requested time and/or time conflicts in the schedules, possibly for a large number of students.

Department chairmen are therefore requested to forward only those requests that are fully warranted. Unless requests are supported by concrete justification, they will not be entertained. (Departmental arrangements are not allowed)

Combining or splitting Sections

Combining or splitting sections is strictly prohibited. Any such arrangement can be made only with the prior approval of the dean through the department concerned.

Course Withdrawal

Students may withdraw from a course with grade “W”as per the following schedule:

Semester Deadline
Spring/Fall 10th week
Summer 6th week

The exact dates of deadlines for withdrawal of courses will appear in the academic calendar for that particular term. If the remaining credit hours after withdrawal is less than the minimum allowable course load in that semester, then the approval of the college dean is a must.

Schedule of Final Exams

In developing the Schedule of Final Examinations, every effort is made to minimize the number of students who will have more than one exam on a single day. However, there is always a number of students with two exams on the same day, a few with three and some even with outright conflict. Solutions technically exist for most of the conflicts, but in all instances these solutions greatly increase the inconvenience to a disproportionate number of students. The Office of the Registrar is thus forced to request departments to administer special examinations for such students as may be indicated in the schedule of final examinations.

A Preliminary Schedule of Final Examinations is provided to the departments approximately 4-5 weeks prior to the final exams. Departments are asked to advise the Office of the Registrar of any essential changes to be incorporated in the Schedule of Final Examinations. Efforts are made to accommodate such requests as far as possible.

Faculty members are reminded that university policy requires them to strictly adhere to the schedule of final exams. No change is allowed without the consent of the dean and the written permission of the Office of the Registrar.


  • Final Grades: Each term, the final grade rosters are provided to all academic departments before the commencement of final examinations. The deadline for reporting final grades is specified in the academic calendar for that semester.
  • Handling Grade Rosters: Departmental chairs must be available during the final exams to avoid late delivery of grade rosters to the Office of the Registrar. Course instructors must personally get their grade rosters signed by the chairman concerned.
  • Grade Confirmation through the Web: All grades submitted by faculty should also be double-checked via the web by following the link “Class Roster” on the website
  • Interpretation of Grades: The interpretation of grades is as follows:
Grade Meaning Points Lower Upper
A+ Exceptional Standing 4 95 100
A Excellent Standing 3.75 90 94
B+ Superior Standing 3.5 85 89
B Very Good Standing 3 80 84
C+ Above Average Standing 2.5 75 79
C Good Standing 2 70 74
D+ High Pass 1.5 65 69
D Pass 1 60 64
F Fail 0 0 59
IP In Progress – Provisional grade assigned to each course which requires more than one semester to complete. 0 0 0
IC Incomplete – Provisional grade given to each course in which a student fails to complete the requirements by the required date with acceptable excuse 0 0 0
DN Denial 0 0 0
NP No-grade pass 0 0 0
NF No-grade fail 0 0 0
AU The “audit” grade 0 0 0
W Withdrawal 0 0 0
CR Credit Only – Issued for alternate methods of earning credit such as placement test. 0 0 0
T Credit Only – Issued for alternate methods of earning credit such as transferring credits from other institutions. 0 0 0
  • Denial: If a student is listed who has not been attending class and for whom there is no information about his/her official withdrawal, the grade of “DN” should be reported. However, this grade may be corrected at a later date if necessary.
  • Discrepancies between the instructor’s own record and the grade rosters should be reported to the Office of the Registrar.
  • Warning and probation: Each semester, warning notices for students with low academic performance as per university by-laws will be sent to the individual student by the Office of the Registrar.
  • Academic standings: The following academic standings apply in DAU:
Standing Term GPA
from to
First Class Honor (for Bachelor only)
  1. Cumulative GPA within 3.75 – 4.00,
  2. Never failed a course,
  3. Finished within the median of the min and max allowed time for gradation, and
  4. Earned at least 60% of the credits in the college.
3.75 4
Second Class Honor (for Bachelor only)
  1. Cumulative GPA within 3.25 – 3.74,
  2. Never failed a course,
  3. Finished within the median of the min and max allowed time for gradation, and
  4. Earned at least 60% of the credits in the college.
3.25 3.74
Excellent Cumulative GPA within 3.50 – 4.00 3.5 4
Very Good Cumulative GPA within 2.75 – 3.49 2.75 3.49
Good Cumulative GPA between 1.75 – 2.74 1.75 2.74
Pass Cumulative GPA between 1.00 – 1.74 1 1.74
Academic Warning Cumulative GPA above 1.0, but semester GPA is below 1.0 0 0.99
Academic Probation Cumulative GPA below 1.0 0 0.99
Suspension Students on PROBATION who fail to achieve or maintain good standing in any subsequent semester will be placed on SUSPENSION, unless they meet the criteria for appeals. Suspended students may not enroll in the succeeding semester–it is a one semester separation from the University. Following one semester on Academic Suspension, students who file an Application for Readmission are entitled to re-enroll. 0 0.99
Dismissal Students who are readmitted after any academic suspension and fail to achieve or maintain GOOD STANDING in any subsequent semester will be placed on ACADEMIC DISMISSAL unless they meet criteria in the appeals section. ACADEMIC DISMISSAL means that a student may not enroll in any succeeding semester, unless readmitted pursuant to the appeals process. ACADEMIC DISMISSAL is a permanent separation from the University. 0 0.99
Immediate Reinstatement Students placed on academic suspension may be granted IMMEDIATE REINSTATEMENT at the discretion of their Dean, if the Dean determines extenuating circumstances exist. Students on ACADEMIC DISMISSAL may appeal this status to the university council. The council may grant IMMEDIATE REINSTATEMENT if it determines extenuating circumstances exist. 0 0.99
Conditional Permitted to re-enroll subject to conditions which are determined by the Dean.
Admitted Newly admitted student
Registered Registered course(s) pending results
Blocked Suspended by force which could be due to student disciplinary action, financial reasons, etc.
PYP Preparatory Year Student
Withdrawn Withdrawn from all courses
Postponed Postponed the semester

Procedure for Graduation Certification

After students have completed all requirements of their respective degree programs, each respective department receives the transcripts and degree audits for its students who are shown as degree candidates for a given term. These records are reviewed and endorsed by the department (on the original prescribed forms) for the undergraduates who have completed all degree requirements.

In order to graduate, an undergraduate student is required to have earned a cumulative GPA as well as a major GPA of 1.00 or above.

Before sending any graduation clearance to the Office of the Registrar, each department must make sure that all grades have been entered in the transcripts with special attention paid to “IC” grades.

Register Online


DAU has developed its own registration system to be self-service.  Students can register for themselves right from their homes.  Log-in using your account and register in your courses with the help of the system. It will guide you through the correct course selections based on your degree plan and your current progress.

Click here to start the online registration.

Your username will be your student ID and password will be your Nationality/Iqama ID.  If you have forgotten your password, then use the service to have your password sent to the email address we have in your profile.  If this doesn’t work, then you will need to update your profile with us.  You are kindly requested to do so during your next visit to the DAU campus.

Registrar’s Terminology


This page explains how the Grade Point Average (GPA) is calculated in a student’s academic record. It also gives definitions of the terms printed on the grade transcripts. Click on the illustration to the right to view the detailed grades in the sample DAU Official Academic Record.

The credit hours assigned to a course.

The letter grade assigned to students in a course.

The points assigned to a course. It is deduced by multiplying the numerical grades by the number of credits assigned.

Earned Hours: the total number of credit hours awarded to the student for successful completion of academic course work or its equivalent transfer coursework. In other words, it is the sum of credit hours in all courses with a letter grade (A+ to D, T, CR).

Quality Hours: the total number of hours used in calculating the quality points. It is the total number of numerically-graded credit hours (A+ to F).When a course is repeated, the last instance of the course is added to QHR and all earlier ones are ignored.

Quality Points: the total points (PT) awarded to the student. It is by the summation of points (PT); in other words, it is the sum of points (PT) in all courses with a letter grade (A+ to F, DN).

Grade Point Average: the average points scored in all attained quality-hours.

How Semester and Cumulative Grade Point Averages are Calculated?

In any semester, a student’s GPA is calculated based on the letter-grades attained. In calculating the GPA the following principles are taken into consideration:

  • Grades of courses not included in the Cumulative GPA contribute to the Semester GPA but not to the Cumulative GPA
  • When a course is repeated, the last instance of the course is added to QHR and all earlier instances are disregarded
  • The calculation of Cumulative EHR, QHR, QPT, and GPA is recursive in the sense that the value for the current semester is calculated taking into account the values for the previous semester

Semester EHR, QHR, QPT and GPA

Semester EHR = the total number of numerically-graded credit hours in A+ to D
Semester QHR = the total number of numerically-graded credit hours in A+ to F and DN
Semester QPT = the sum of points (PT) in all courses with a letter grade in the semester
Semester GPA = Semester QPT ÷ Semester QHR

Cumulative EHR, QHR, QPT, and GPA

Cumulative EHR = Cumulative EHR of previous semester + current semester EHR
Cumulative QHR = Cumulative QHR of previous semester + current semester QHR — credits of repeated courses — credits of courses not included in  Cumulative GPA
Cumulative QPT = Cumulative QPT of previous semester + current semester QPT — points of repeated courses — points of courses not included in Cumulative GPA
Cumulative GPA = Cumulative QPT ÷ Cumulative QHR